Docs
Your team's Notion: pages, databases, sharing and AI in one place.
23 articles
- How do I add an AI block or meeting notes to a page?Type "/" and pick AI summary, AI key points, AI action items or AI block, then click Generate. AI meeting notes brings in a meeting's summary.
- How do I add columns, videos, links and other blocks to a page?Type "/" and pick Columns, Video, Web bookmark, Embed, Table of contents, Synced block, Button or Block equation.
- How do I add relation, rollup, formula and button columns?Add a column and pick Relation to link rows of another database, Rollup to sum them up, Formula to work a value out, or Button to change a row in one click.
- How do I comment on a page?Select text and click Comment, or hover the title and click Add comment. Click the check mark to resolve a discussion.
- How do I create a page in Docs?In Docs, click New page, or the + next to Team or Private. Type the title, then write. Pages save on their own.
- How do I export or import pages?••• › Export saves a page and its subpages as Markdown or HTML (a zip with CSV for databases) or as a PDF. Import in the sidebar brings in Markdown, HTML, Word or CSV.
- How do I fill a database column with AI?Add a column, pick AI autofill, choose a summary, keywords, a translation or your own prompt, then click Create. AI fills every row and keeps it up to date.
- How do I get back a page I deleted?Click Trash at the bottom of the Docs sidebar, then the arrow next to the page. Pages stay in the trash 30 days.
- How do I lock a page or change how it looks?In the ••• menu, Lock page stops every edit until someone unlocks it; Appearance changes the font, Small text and Full width for everyone.
- How do I make a form that adds rows to a database?Add a Form view, tick the columns to ask in the view's options, and each Submit adds a row with those answers.
- How do I make an image with AI in a page?Press Space on an empty line, pick Generate image, describe the picture, click Generate, then Insert.
- How do I publish a page to the web?Open Share › Publish, check the web address and click Publish. Anyone with the link can read the page and its subpages; Unpublish takes it off at once.
- How do I see a database as a calendar, timeline, gallery or chart?Click + beside the view tabs and pick Calendar, Timeline, Gallery or Chart. Each one reads the columns you pick in the view's options.
- How do I see and restore an earlier version of a page?Open ••• › Page history, pick a version to see it, then click Restore. The page as it was before stays in the history.
- How do I set a reminder in a page?Type @remind (or @rappel) and pick Today, Tomorrow, Next week or In 1 hour. In a database, open a Date cell and pick Remind.
- How do I share a page?On the page, click Share. Invite teammates at Full access, Can edit, Can comment or Can view, and set General access for the team.
- How do I start rows from a template?Click the arrow beside New, pick New template, fill it in, then pick it from the same arrow to start a row with those values and that text.
- How do I suggest edits to a page?People at Can comment always suggest. If you can edit, open ⋯ › Suggest edits. What you type shows in green, what you delete is struck in red, until someone accepts or rejects it.
- How do I translate a page?Open the page's ⋯ menu, click Translate, pick English, French or Spanish, then click Translate.
- How do I use a database (table, board or list) in Docs?Start an empty page as a Table, Board or List, or type "/" for a database inside a page; add columns, rows, filters, sorts and views.
- How do I use Home and the Inbox in Docs?Home shows the pages you opened last, your upcoming reminders and favorites. The Inbox lists your mentions, comments, shares and reminders.
- How do I write and edit with AI in a page?Press Space on an empty line, or select words and click Ask AI. Pick an action or type your own, then Insert or Replace the answer.
- How do I write in a page?Type "/" to add a block (heading, to-do, toggle, callout, table, image…). Drag ⋮⋮ beside a block to move it.